CHAPTER - 6

* Terms of Reference for Monitoring Committee, NPC & WMC Facilitators

2.0 Terms of Reference
2.1 Project Monitoring and Evaluation Committee
2.1.1 Technical Sub-Committee:
2.2 National Productivity Council ( NPC )
2.2.1 WMC Project review and revision in TOR
2.3 TOR for WMC Facilitators
2.3.1 Outcome and Output based indicators



2.0 Terms of Reference
2.1 Project Monitoring and Evaluation Committee

A high level committee has been constituted by MoEF to oversee the overall implementation of the WMC Project and to provide guidance to the Nodal Agency. The committee has representation from :
· Ministry of Environment & Forests (MoEF)
· The World Bank (WB)
· Central Pollution Control Board (CPCB)
· National Productivity Council (NPC)
· National Cleaner Production Centre (NCPC)
· Confederation of Indian Industry (CII)
· Development Commissioner Small Scale Industries (DCSSI)
· Other organisations

The terms of Reference for the Committee are :
I To oversee the implementation of the project and to provide guidance to the project activities
2- To advise on the modalities on financial transactions in engaging consultants / Consultancy organisations for establishing and running of WMCs
3- To authorise NPC to sub-contract the work of establishment and running of WMCs to the selected .WMC Facilitators in the identified sectors.
The Committee shall meet periodically and address various issues that arise during the course of the project and advise the nodal agency for taking appropriate action

2.1.1 Technical Sub-Committee:

It is a sub-committee of the Project Monitoring Committee which shall report to the Project Monitoring and Evaluation committee. It has been constituted for closer monitoring of the project. The main functions of the committee are:

1 To monitor the progress of the WMC Project on regular basis and provides necessary guidance. It shall meet frequently as per requirement of the project
2. It will be selecting the WMC Facilitators trained under the WMC facilitator Training Programme

2.2 National Productivity Council ( NPC )

National Productivity Council the Nodal Agency responsible for execution of the project has the following terms of reference.

(i) To assist the WMC Facilitators in identifying the regions and industrial clusters amenable to form WMCs.
(ii) To help the WMC Facilitators in conducting the initial one or two awareness workshops, training programmes, brainstorming sessions etc., so that the 'WMC Facilitators' get a practical experience in conduction of similar workshops in future
(iii) To compile and record progress made by the circles as per documents submitted by WMC Facilitators. To conduct periodic reviews to assess the performance of each WMC.
(iv) To provide necessary technical assistance required by WMCs to ensure smooth and fruitful running of the circles. If necessary NPC may draw upon external technical expertise for providing such support.
To facilitate interaction within circles of the same industrial sector (inter circle networking)
vii) To interact with MoEF and other relevant agencies and keep the principal agency informed of the developments / progress achieved under the project.
viii) To publish a quarterly newsletter which will highlight the major activities and achievements made in the different WMCs etc., and publish articles, case studies / success stories regarding application of Waste Minimisation approach in industry etc.

2.2.1 WMC Project review and revision in TOR
The WMC Project underwent an independent review through an external consultant appointed by MoEF at the behest of the World Bank in year 2000. The findings of the project review were encouraging and positive especially so that the relevance and effectiveness of the project concept and its achievements till then received much appreciation. Subsequent to the review, the WMC project was further strengthened by MoEF and the World Bank. Thus effective April 2001 the project has been granted extension upto March 2003, and new terms of reference were drafted especially for NPC (Nodal Agency) and budgetary allocations for the project were revised including the structure of the progress linked payment schedule applicable to WMC Facilitators. Other recommendations include - enhancing the awareness regarding the project and improving communication through WMC Website development, involvement of sectoral / research institutions in establishing WMCs, refining the project deliverables through development of output / outcome based indicators, identification of more industrial sectors and clusters etc. for coverage under the project, and organising more WMC Facilitator training programmes etc. The above recommendations and modifications have been thus incorporated.
The new Terms of Reference post project review for NPC includes a set of 15 Tasks as enumerated below.
Terms of Reference (Tasks 1-15)
Task 1. Identification of potential industrial sectors for the WMC program
Task 2. Identification of institutions / consultants to be trained as WMC Facilitators
Task 3. Updation of the training package
Task 4. Conduction of more training programsTask 4. Conduction of more training programs
Task 5. Review of the ongoing 45 WMCs
Task 6. Preparation of selection criteria and selection of trained institutions / consultants as WMC Facilitators by MoEF / NPC
Task 7. Development of outcome and output-based WMC progress assessment indicators
Task 8. Development of new payment schedule for WMC Facilitators and sectoral institutions involved
Task 9. Providing assistance to WMC Facilitators Task
10. Reviewing the WMC progress Task
11. Final workshop for individual WMCs Task
12. Bringing out quarterly WMC Newsletter Task
13. Monitoring and providing assistance to the ongoing 45 WMCs Task
14. National level awareness workshop and bringing out awareness material Task
15. Development of WMC Project Web site

2.3 TOR for WMC Facilitators
The various tasks / activities to be undertaken by the WMC Facilitators are briefly outlined below. The Progress linked Payment Schedule and Memorandum of Understanding between NPC and WMC Facilitator specifies in detail the activities / tasks to be carried out and the deliverables.

i) To establish and coordinate the activities of Waste Minimisation Circle
ii) To identify the industrial clusters amenable to form WMCs and make preliminary visits to the industrial clusters in order to assess the possibility of establishing a circle
iii) To prepare profile of industrial cluster in which WMC is to be established
iv) To identify one local resource person in each of the sectors selected above who would be able to assist in organising and running of WMC. This would involve interaction of the consultants, with a large number of entrepreneurs of that region. They would assess their capability and, willingness to function as a group leader.
v) To conduct one or two Awareness Workshops with NPC's assistance then conduct the subsequent workshops independently for more WMCs.
vi) To form the WMC after the workshop with the assistance of the group leader.
vii) To conduct a training programme for the circle members in which the concept and methodology of WM and modus operandi of WMC will be discussed.
viii) To formulate the action plan for the WMC.
ix) To assist the WMC members in generation of baseline data / monitoring of Circle
x) To help the WMC members in establishing Waste Minimisation as a part of their business programme
xi). To provide technical assistance required by the WMC in implementing identified WM measures
xii) To monitor the running of circle and to prepare necessary documents and provide regular feed back to NPC

It may however be noted that detailed technical design of any process equipment, or effluent treatment plant for WMC Member Units will not necessarily be mandatory as the part of technical assistance either by WMC Facilitator or by NPC. Further in order to generate baseline data about the sector, if monitoring / analysis is required then the responsibility will lie with the WMC Facilitator / WMC Member Units. Thus the financial implications of the same can be mutually settled between the Facilitator and the members.

Further the Group leaders in the WMCs should assist the WMC Facilitator in the functioning of the WMC and will include carrying out tasks enumerated below.
i) Organising WMC meetings - The frequency of the meetings may vary from weekly to fortnightly / monthly as per project requirements and WMC progress
ii) To regularly interact with WMC Member Units and WMC Facilitator and build cooperation and consensus in the member units towards achieving WMCs goals and realising tangible benefits from the project. Thereby actively engaging in ensuring progress of WMC and identifying areas in which WMC may need technical assistance etc.

2.3.1 Outcome and Output based indicators
With regard to strengthening of the WMC project and for streamlining project activities, the deliverables from WMC Facilitator to NPC have been refined which include submission of project achievements and progress in accordance with generic outcome and output based indicators developed for the WMCs. Sector specific indicators may be additionally used by WMC Facilitators to qualify / quantify the achievements of the WMC they established.
indicators developed for the WMCs. Sector specific indicators may be additionally used by WMC Facilitators to qualify / quantify the achievements of the WMC they established.
The Outcome and Output based indicators are enumerated below.

OUT PUT BASED INDICATORS
· Sectors/Cluster Profile
· Details of Awareness Workshop/Training Program/Review Workshop/Final Workshop (venue, schedule, participant list, press releases, photographs, highlights)
· Commitment letters from WMC Member Units
· Details of unit level WM Teams
· Process Flow Diagrams
· Comparison chart of processes / activities of Member units
· Material & Energy Balance Diagrams/Worksheets
· List of quantities of wastes generated along with the areas of generation and their cause analysis.
· Details of WMC meetings and Agenda/Deliberations
· Analysis reports of waste streams (before and after WM Option(s) implementation)
· List of WM Options generated
· Techno-Economic Feasibility Analysis of WM Options
· Details of implemented WM options and the "Cost Benefit Analysis"(CBA)
· Linkages established with Sectoral / Research Institutions / Model industries in the region
· Final report ( Project achievements/ highlights etc)

OUT COME BASED INDICATORS
Ø Waste Minimisation Options
· Number of WM options identified
· Number of WM options implemented
Ø Investments and Savings (per WM Option) & Gross Economic Benefits
· Total investments made for implementing WMOs
· Net savings accrued per annum (Rs.)
· Payback period

Ø Development of Unit Specific / WMC Data (Before and After Implementation of WM Options) and assessing performance [Quantitative / Percent improvement per WMO and Gross achievements.
· Specific Raw Materials and Utilities Consumption
· Specific Water Consumption and Waste Water Discharged / Treated
· Specific pollution Load etc.
· Specific Fuel (LDO / Diesel / Furnace Oil) Consumption
· Specific Electrical Energy Consumption
· Yield improvements / Losses reduction and Other achievements